Room booking FAQs

May I bring my own tables and chairs?

Yes, user groups may bring their own furniture and equipment, which has been preapproved by Library District staff.

Is there an additional fee to use the Performing Arts Center afterhours?

Yes, user groups must secure security services ($15 per hour per guard) for afterhours events.

May I rent a conference/meeting room afterhours?

No, conference/meeting rooms may only be accessed during regular library hours. However, Performing Arts Centers may be requested afterhours.

May I cook using the Library District’s microwave/oven/stovetop? May I bring and use personal devices to cook and/or keep food warm for my event? (i.e. crockpots, portable burners, Sterno cans, etc.)

Library District kitchens and kitchenettes are not designed or permitted for commercial food preparation and may only be used as a staging area. The Library District recommends that user groups engage a licensed caterer for parties and events.

Is the Library District able to help me promote my event?

Display area availability varies from venue to venue. Additionally, user groups may submit a request to staff to post their public event on the Library District’s website (subject to review/approval, and contingent on staff availability). Please contact your library for more information.

Are there additional fees for furniture and equipment?

No, all furniture and equipment available in each venue is included in the price of the rental.

May I pay extra to have Library District staff set up and break down for me? And, may I get in any earlier to begin setting up for my event?

No, user groups are responsible for the set up and break down of all furniture and equipment used. And no, user groups must access venues based on their reservation time – set up and break down should be included in the reservation.

May I serve food and drink?

Yes, food and drink are permissible in our conference/meeting rooms, but we ask that user groups refrain from serving and consuming red liquids. Alcohol is prohibited on all LVCCLD premises without express written authorization from LVCCLD. All requests must be submitted in writing at least 30 days prior to the event. No food or drink are permitted in Performing Arts Centers.

Does the Library District offer special rates for nonprofit and government entities?

No, venue fees are a flat rate of $30 per hour for conference/meeting rooms, and $40 per hour for Performing Arts Centers.

Will the Library District provide me with a laptop for my event?

No, technical equipment varies from venue to venue, but none have laptops available for the public.

How soon may I rent for my event? How far in advance may I rent for my event?

Conference/meeting rooms may be requested as soon as three days, and as far as six months in advance. Performing Arts Centers may be requested as soon as 45 days, and as far as 12 months in advance.

Is there a minimum age requirement for requesting room rentals?

Yes, applicants must be at least 18 years of age to request a meeting space and is responsible for any loss or damage of equipment/furniture.

What type of events are permissible at the library?

Conference/meeting rooms may be used for many event needs including meetings, performances, film screenings, lectures, private parties, and more! The performing arts centers are perfect for theater, dance, and music performances as well as larger presentations.

May we charge a fee for attendees of our event/meeting? May we sell merchandise?

Yes, rental events have flexibility to charge attendees and sell merchandise, so long as events abide by our Facility Rental Policy and our Library Rules of Conduct.